HR Coordinator (Part Time)

Job Description: HR Coordinator (Part Time – 20 hrs p/w)

Location: London Luton Airport (Hybrid)

Salary: £28,977 pa (£15,454.40 pro rata for 20hrs p/w)

Department: Corporate- Human Resources

Company: GH Luton Ground Handling Services Ltd

Reports to: HR Manager

About GH Luton Ground Handling Services Ltd

GH Luton Ground Handling Services Ltd is a trusted provider of professional ground handling services at London’s major airports. With a focus on operational excellence, safety, and customer satisfaction, we deliver world-class support to airlines and passengers, ensuring a seamless airport experience.

Key Responsibilities
• Responsible for ID passes in LTN (from reference to ID passes)
• Responsible for Car Park permits
• Supporting the HR Advisor and HR Manager when required in Managing Staff Meetings as a note taker (disciplinaries, grievances, AWOL, etc)
• Manage new starters / leavers processes including all documentation, induction processes and exit interviews
• Process payroll hours for agency staff
• Liaise with payroll for any changes
• Maintain and update electronic and hard copy staff record systems
• Manage related information including absence, holidays, starters and leavers, benefits and equality and diversity
• Prepare letters and contracts for any changes to employee terms and conditions e.g. flexible working requests etc.
• Handle maternity, paternity, adoption, shared parental leave and parental leave administration processes and ensure that associated payroll processes are completed
• Provide general administration support to the HR Advisor, HR Manager, Station Manager and Operations Managers as required including electronic filing, telephone answering, scanning, photocopying and emails
• Recruitment, selection and induction: to provide administrative support to the recruitment process including: placing of advertisements; Liaising with recruitment agencies; Managing candidate correspondence including invitations to interview; acting as point of contact for any candidate queries during the recruitment and selection process; preparation of shortlisting and selection documentation for managers including printing / copying of interview forms; to produce and issue all offer letters and employee contracts; to undertake all required pre-employment checks, updating and discussing with line manager as appropriate; to ensure all new starter paperwork is completed and relevant information provided to payroll and benefits providers for processing
• Updating the headcount with starters / leavers and employment changes
• The above responsibilities are not exhaustive, and you will be expected to adhere to any reasonable management request.

Person Specification:
• Excellent interpersonal skills with the ability to assert authority when necessary, whilst maintaining good relations.
• 1 year HR experience with extensive knowledge of carrying out right to work checks
• CIPD qualified to level 3 minimum with an active membership
• Excellent written and oral skills
• Possession of technical HR background, knowledge of current legislation and upcoming legislation changes. Aviation background is preferred but not essential.
• Be highly self-motivated, in possession of excellent communication skills.
• Be capable of working in a dynamic environment with tight deadlines.
• Be able to be flexible at all times and adapt to different working practices and changes.
• Ability to work independently on own initiative in a fast-changing environment, together with a thorough, co-operative, and methodical approach.

What We Offer
• Employee Assistance Programme with 24hour access to trained counsellors & wellbeing initiatives
• Death in Service benefit of up to 3x salary
• Competitive salary
• Opportunities for career growth within GH London Ground Handling Services Ltd.
• A dynamic and collaborative working environment.

GH London Ground Handling Services Ltd is committed to diversity and inclusion. We welcome applications from candidates of all backgrounds and are dedicated to creating a supportive and inclusive workplace.

If you require any reasonable adaptions to the application or interview process, please contact the HR Manager via Kimberley.Kelley@GHLondon.net . Or telephone 01582 395 277

Job Types: Part-time, Permanent

Pay: £25,000.00-£30,000.00 per year

Benefits:
• Company pension
• Employee discount
• Flexitime
• Health & wellbeing programme
• Life insurance
• On-site parking
• Work from home

Schedule:
• Monday to Friday
• No weekends

Ability to commute/relocate:
• Luton LU2 9NZ: reliably commute or plan to relocate before starting work (required)

Experience:
• Human resources: 1 year (required)

Licence/Certification:
• CIPD Qualification (required)

Work Location: Hybrid remote in Luton LU2 9NZ

Application deadline: 15/06/2025
Expected start date: 01/07/2025