HR Admin Apprentice

Job description

Join Hull City Tigers as an HR Admin Apprentice and Gain Hands-On Experience in a Dynamic Sports Environment!

Do you have a keen eye for detail and a proactive approach to learning? Hull City Tigers Ltd is offering an exciting opportunity for an HR Admin Apprentice to join their team and gain hands-on experience in a professional sports environment.

This role is ideal for individuals looking to develop a career in HR while receiving valuable on-the-job training and mentorship. As an apprentice, you’ll play a crucial role in supporting the HR team with essential administrative tasks, recruitment processes, compliance monitoring, and employee relations.

Key Responsibilities:
• Assist in managing the full recruitment cycle, from job advert creation to shortlisting and interview coordination, ensuring compliance with organisational policies.
• Support the onboarding process by conducting pre-employment checks, including DBS & reference checks, issuing offer letters and contracts, and tracking returned paperwork.
• Provide safer recruitment administration support to the Safeguarding Team, ensuring compliance with the organisation’s Safer Recruitment Policy.
• Assist with sending out training invitations for all E-Learning programs, including but not limited to:
• EFL Safeguarding
• Equality, Diversity & Inclusion (EDI) Training
• General HR training
• Monitor and log training completions, chase outstanding courses, and ensure all staff members meet training requirements.
• Assist with the development and maintenance of electronic staff files and records to ensure accuracy and accessibility.
• Support the maintenance of the Single Central Record, ensuring all employees are registered with key details (e.g., DBS dates, training records, and self-declarations).
• Proactively monitor and track DBS renewal dates, ensuring timely renewals and highlighting any risks to the Head of Safeguarding.
• Support the tracking and verification of Right to Work (RTW) documentation for all employees.
• Ensure compliance with GDPR and data protection legislation, reporting any concerns to the HR team.
• Assist in preparing and maintaining audit documentation for the HR department.
• Manage purchase orders and order supplies for the department as needed.
• Handle general office administration tasks, including managing post and office supplies.
• Support the payroll process by gathering and providing relevant payroll data.
• Assist in handling employee queries related to HR policies and procedures.
• Participate in various HR projects and initiatives as required to support the wider HR team.

Skills & Knowledge:
• Strong organisational and time-management skills – ability to handle multiple tasks efficiently.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook) – comfortable using technology in an administrative setting.
• Excellent verbal and written communication skills – ability to communicate effectively with colleagues and external parties.
• High level of confidentiality and discretion when dealing with sensitive employee data.

Desirable but not essential:
• A genuine interest in pursuing a career in HR.
• Previous administrative experience (advantageous but not required).
• Proactive and willing to learn – takes initiative in tasks and seeks opportunities for development.
• Attention to detail – ensures accuracy in all administrative work.
• Team player with a positive attitude – collaborates well with others and contributes to a positive working environment.
• Professional demeanor – represents the HR department with integrity and professionalism.

About the Employer:

Hull City Tigers is not just a football club – they are a passionate team dedicated to excellence. As part of their team, you’ll benefit from:
• Attractive Annual Leave Package – increases with service.
• 20% Off at the Tiger Leisure Store – exclusive discounts on club merchandise.
• 2 x Season Cards for Hull City Home Games – for you and/or a family member (following probation).
• Free On-Site Parking – no hassle finding a spot!
• Career Progression & CPD Opportunities – we invest in your future and career growth.

The successful candidate will work towards a Level 3 Business Admin Apprenticeship with the appointed provider, HBTC (www.hbtc.co.uk). An Apprenticeship allows you to acquire valuable skills and experience in your chosen sector, which improves your CV and employability when you’ve finished training. You’ll learn in the work environment, developing the practical skills and understanding you need to excel in your role. This opportunity could also lead to permanent employment and progression opportunities.

HBTC are committed to complying with the Employment Agencies and Employment Business Regulations Act (2003). We have obtained the necessary agreement from our clients to source candidates for their roles.

All recruitment is done via HBTC and we hope to contact you within a week. If you don’t hear from us, assume you are unsuccessful on this occasion.

Job Types: Full-time, Fixed term contract, Apprenticeship
Contract length: 18 months

Pay: £7.55 per hour

Expected hours: 37.5 per week

Benefits:
• Additional leave
• Company events
• On-site parking
• Private dental insurance
• Private medical insurance

Schedule:
• 8 hour shift
• Day shift
• Monday to Friday
• No weekends

Work Location: In person

Reference ID: Hull City Tigers Ltd